Turn rough notes into a clear email
Everyday
Turn these rough notes into a clear, polite email to [recipient and their role]:
[paste notes]
Keep it under 150 words, put the main point or request in the first two lines, and end with a specific next step. Suggest a subject line.
See example output
Filled in with Notes to a client: website launch moved, need logo files, call next week
Subject: New launch date + logo files needed
Hi Rohit,
We’re moving the website launch from 5 to 12 November so we can finish testing the booking form properly.
To stay on track, could you send your logo files (ideally SVG or high-resolution PNG) by Friday?
I’d also suggest a quick 20-minute call next Tuesday or Wednesday to walk through the final pages. Which day works better for you?
Thanks,
Meera
Example only. Your answer will differ depending on your details and the AI tool.
Polite payment reminder
Everyday
Write 3 payment reminder emails for invoice [number] of [amount], due on [date], to [client name]:
1. Friendly reminder (3 days overdue)
2. Firmer follow-up (14 days overdue)
3. Final notice (30 days overdue, mentioning [late fee / pausing work])
Professional, never rude, each under 100 words.
See example output
Filled in with Invoice #1042 for ₹45,000, due 1 October
1. Friendly reminder (3 days overdue)
Subject: Invoice #1042, friendly reminder
Hi Neha, just a quick note that invoice #1042 for ₹45,000 was due on 1 October. I’ve attached it again for convenience. Let me know if you need anything from my side to process it.
2. Firmer follow-up (14 days overdue)
Subject: Invoice #1042 is now 2 weeks overdue
Hi Neha, invoice #1042 (₹45,000) is now 14 days past due. Could you confirm when payment will be made? If there’s an issue with the invoice, I’m happy to help resolve it.
3. Final notice (30 days overdue)
Subject: Final notice: invoice #1042
Hi Neha, invoice #1042 remains unpaid 30 days after the due date. Unless payment is received by 7 November, I’ll need to pause ongoing work…
Example only. Your answer will differ depending on your details and the AI tool.
Cold outreach email
Sales
Write a cold email to [role] at [type of company]. I offer [service] that helps them [result]. Proof: [client result or case study].
Rules: under 100 words, a subject line under 6 words, first line about them (use [specific detail about their company]), one clear ask (a 15-minute call), no "I hope this email finds you well". Give me 2 versions and 2 follow-ups to send if there's no reply.
See example output
Filled in with Offering SEO to dental clinic owners
Version 1
Subject: Smile Dental on Google
Hi Dr. Patel,
I searched “dentist in Vastrapur” and Smile Dental shows up on page 2, below three clinics with fewer reviews than yours.
We helped Dr. Shah’s clinic in Prahladnagar get to the top 3 in 4 months, and new-patient calls rose 40%.
Worth a 15-minute call to see if the same is possible for you?
Rahul
Follow-up 1 (after 3 days)
Hi Dr. Patel, sharing a 1-minute video of what I found on your Google listing. Happy to walk you through it.
Example only. Your answer will differ depending on your details and the AI tool.
Say no without burning the bridge
Everyday
I need to decline [request] from [person/relationship]. The reason: [reason, or "I'd rather not give one"]. I'd like to [offer an alternative / leave the door open / simply decline].
Write a short, warm, clear email that says no. Don't over-explain or apologise more than once.
See example output
Filled in with Declining a former colleague's request to work on a weekend project, leaving the door open
Hi Aditi,
Thank you for thinking of me. It sounds like a really fun project.
I have to say no this time. My weekends are fully committed until the end of the year, and I wouldn’t be able to give it the attention it deserves.
If it’s still going in January, I’d love to hear how it’s shaping up. Wishing you a great launch!
Warmly,
Sameer
Example only. Your answer will differ depending on your details and the AI tool.
Weekly newsletter draft
Newsletters
Draft this week's newsletter for [brand/name], sent to [audience]. Topics to include: [list 2–4 items].
Structure: a subject line plus preview text (give 3 options), a short personal opening, the main story, 2 quick items, and one call to action: [CTA]. Conversational, under 400 words.
See example output
Filled in with A newsletter for small-business owners about AI tools
Subject lines
- The 10-minute task AI took off my plate
- 3 AI tools worth trying this week
- Your Monday shortcut list
Preview text: One prompt, one tool, one thing to stop doing.
Hi there,
Last week I finally let AI write my supplier follow-up emails. I was sceptical, but it saved me about two hours. Here’s the exact prompt…
This week’s main story: how a bakery owner in Indore used ChatGPT to rewrite her menu, and doubled online orders.
Quick hits
- Gemini can now read your Google Sheets. Here’s how to ask it questions.
- A free tool that removes backgrounds from product photos in seconds.
👉 Try this: copy our “reply to an angry customer” prompt and test it on your toughest email this week.
Example only. Your answer will differ depending on your details and the AI tool.
Welcome email sequence
Newsletters
Write a 4-email welcome sequence for new subscribers who signed up for [lead magnet or reason].
Email 1 (immediately): deliver [lead magnet] and set expectations.
Email 2 (day 2): our story and why we do this.
Email 3 (day 4): our most useful tip on [topic].
Email 4 (day 7): soft introduction to [product] with [offer].
Subject line and body for each, under 200 words each.
See example output
Filled in with Subscribers who downloaded a free Instagram caption guide
Email 1 (immediately)
Subject: Your caption guide is here 📩
Hi! Here’s your guide: [download link]. Over the next week I’ll send 3 short emails with my best Instagram tips. No spam, promise.
Email 2 (day 2)
Subject: Why I started writing captions for a living
Five years ago I ran a tiny bakery account with 200 followers…
Email 3 (day 4)
Subject: The 1-line trick that doubles comments
End every caption with a question that’s easy to answer in one word…
Email 4 (day 7)
Subject: Want 30 days of captions done for you?
If the guide helped, my Caption Club writes a month of captions in your voice. This week only, your first month is ₹499.
Example only. Your answer will differ depending on your details and the AI tool.
Follow up after a meeting
Everyday
Write a follow-up email after my meeting with [person/company] about [topic]. What we agreed:
[paste notes]
Summarise decisions, list action items with owners and dates, and confirm the next meeting. Clear and short.
See example output
Filled in with A kickoff meeting with a client about a website redesign
Subject: Recap: website redesign kickoff
Hi Team,
Thanks for a productive kickoff today. Here’s what we agreed:
Decisions
- The new site will launch with 8 pages (homepage, 5 service pages, about, contact)
- Booking will move to Calendly; the old form will be removed
Action items
| Task |
Owner |
Due |
| Share brand guidelines and logo files |
Priya (client) |
15 Nov |
| Send sitemap and wireframes |
Rahul (us) |
20 Nov |
| Collect 5 customer testimonials |
Priya |
25 Nov |
Next meeting: Wednesday 22 November, 4 pm, to review the wireframes.
Best,
Rahul
Example only. Your answer will differ depending on your details and the AI tool.
Fix the tone of an email
Everyday
Here's an email I've written:
[paste email]
I'm worried it sounds [too harsh / too casual / passive-aggressive / too long]. Rewrite it so it sounds [desired tone] while keeping every point. Then list what you changed and why.
See example output
Filled in with An email to a teammate that sounds passive-aggressive
Before
“As I already mentioned last week, the report was supposed to be done by Monday. Not sure what happened, but I guess I’ll just do it myself.”
After
“Hi Karan, just checking in on the report that was due Monday. Is anything blocking you? If you’re stretched this week, I can take the first section so we can send it by Thursday.”
What changed
- Removed “as I already mentioned”, which reads as blame
- Replaced the sarcastic “I guess I’ll just do it myself” with a genuine offer of help
- Added a specific new deadline, so the email moves things forward
Example only. Your answer will differ depending on your details and the AI tool.
Getting better results
State the relationship and the goal. “Write an email to my landlord” gets you something generic. Saying “a friendly but firm email to my landlord asking for the deposit back by Friday” gets you something you can send.
Ask for short. Most emails are better under 150 words. Put a word limit in the prompt.
Read it once before you send. Check names, dates and amounts every time.